Accounts Department

Name of Account Head:Smt.Kumdini Hadole

Designation of Account Head: Chief Accounts and Finance Officer

Dept. Telephone No:0712-2565046

Department E-mail: zpngpfinance1[at]gmail[dot]com

Accounts Department 2023

Introduction

The charter of citizens means the list of facilities or services provided by the office or the department and the time limit for providing the services to all the general public. To withdraw the funds received from the government through this department through the Treasury, to distribute the same to the various departments of the Zilla Parishad as per their demand. To maintain records of their accrued expenses, to trace retirement pay and other benefits to the employees retiring from the Zilla Parishad, to check the employee’s B.N. Fund as well as Contributory Fund of employees appointed after 31/10/2005 etc. keeping accounts. To control the work of the Zilla Parishad, the finance department is tasked with handling its institutional as well as other day-to-day matters. The structure of Finance Department and its subordinate system is as follows.

Finance Committee
Chief Accounts and Finance Officer Class I (Deputy Director Maharashtra Finance and Accounts Service)
Deputy Chief Accounts and Finance Officer Class I (Assistant Director, Maharashtra Finance and Accounts Service)
Accounts Officer – 1 Class-2 • Accounts Officer – 2 Class-2
A total of 124 Officers / Staff Category-3 working at District and Panchayat Samiti level
job description
Establishment Branch
Cash Branch
Internal Audit Branch
Estimates Branch
Accounts Collection Branch
Repository branch
Pension Branch
Treasury Branch
Provident Fund Branch

Finance Committee

A total of 9 honorary Zilla Parishad members are elected in the Finance Committee. An honor from that. A member is elected to the post of chairman of the committee. The Chief Accounts and Finance Officer is the Ex-officio Secretary of the Committee. The finance department is controlled by the committee. Also monthly accounts are approved. Also, the annual accounts are approved by the Zilla Parishad General Assembly. The meeting of this committee is held every month (the gap between two meetings should not be more than 30 days) and the functioning of the finance department is reviewed. The Finance Department implements the plans/developmental works taken from the own funds of Central Government, State Government and Zilla Parishad of Rural Development through various departments. All the financial affairs of the Zilla Parishad are carried out by the Finance Department of the Zilla Parishad. Maharashtra Zilla Parishad and Panchayat Samiti Act 1961, Maharashtra Zilla Parishad and Panchayat Samiti Accounts Code 1968, Maharashtra Treasury Rules 1969, Maharashtra Civil Service Rules 1981, Maharashtra General Provident Fund Rules 1998, Government Enterprises in connection with procurement of Government of Maharashtra Energy and Industries Department while performing financial duties , Energy and Labor Department procurement rule book dated 1st December 2016 as well as orders issued by the government from time to time etc. are taken as basis. The composition of the Finance Department is as follows.

Duties of the post

Chief Accounts and Finance Officer:-

As prescribed in the Maharashtra Zilla Parishads and Panchayat Committees Act, 1961 and the Maharashtra Zilla Parishad Panchayat Committee Accounts Code, 1968 and as per the orders issued by the Government from time to time and duties.
Finance Department, Zilla Parishad itself to control the accounts of all departments and Panchayat Committees.
Worked as Financial Advisor and Primary Auditor.
Control over financial management and investments.
Budget: Zilla Parishad’s own income and government of various schemes

Establishment:

District Establishment of Accounts Cadre (This will remain the responsibility of transfer, promotion, seniority.)
Non-working establishment of Finance Department (Class 1 to 4).
To supervise and control the officers of Maharashtra Finance and Accounts Service Cadre.
To supervise and control the accounting staff in all the departments of Zilla Parishad and Panchayat Committee.
Co-ordinating the accounting objections and important accounting objections contained in the audit review report on the accounts of Panchacha Raj institutions as well as the accounting objections and important accounting objections contained in the reports of the Comptroller and Auditor General of India.
Passing payments above Rs. 2,00,000/- and paying the cheques. All District Deputy Chief Auditor Officer, Local Fund Accounts Accountant General (Accounts & Accountability) (Accounts & Examination) Maharashtra-1, Mumbai Accountant General (Accounts & Accountability) (Accounts & Examinations) Maharashtra-1, Nagpur Public Works Department (Ema- 2 ), Ministry, Mumbai Water Resources Department, Ministry, Mumbai
To pre-examine and give feedback on all non-payments (even within Rs. 20000/-) received by the Finance Department.
Control over grant determination, state of receipt from government to Zilla Parishad and disbursement to government.
Central Repository/Full Control
Conducting purchase transactions of Zilla Parishad in prescribed manner
To plan and implement appropriate and necessary planning measures to maintain financial discipline.
To fulfill the responsibilities by himself or other officers as per the Maharashtra Zilla Parishads and Panchayat Committees Act, 1961 and the Maharashtra Zilla Parishads and Panchayat Committees Code, 1968 and the orders issued by the Government from time to time.
Reconciliation of Accounts (Deposits and Expenditure) of the Accountant General, Treasury in the office Controlling the work
Reviewing unexpended balances and timely payment to the government.
To finalize the annual accounts and submit the financial status report to the Zilla Parishad meeting and submit it to the government after its approval.
To get work done by concerned fellow officers/employees in view of the fact that the work of internal audit inventory verification and payroll fixation team will be affected.
To control that the provident fund work of Class-3 Class-4 employees is kept up-to-date with reconciliation.
To control that the work of the accountants under Class-3 Class-4 Employees and Anshadan Retirement Scheme remains up-to-date with reconciliation.

Duties of the post

Deputy Chief Accounts and Finance Officer ( old designation Senior Accounts Officer )

Establishment.
- To act as Drawing and Disbursing Officer of Finance Department. (Salaries and Allowances of Class-3 and Class-4 employees Travel Allowances and other personal allowances etc.)
- Investigate (all) cases related to the establishment of Zilla Parishad Finance Department and provide feedback to the Chief Accounts and Finance Officer. (All types of leave, increment, service book)
- Incoming Outward Branch- The incoming postal Assistant Accounts Officer of the Division shall submit to the Accounts Officer and the Accounts Officer shall submit to the Chief Accounts and Finance Officer through the Deputy Chief Accounts and Finance Officer.
- Cash Branch- Passing payments upto Rs.2,00,000/- and paying its cheques. (Checking and submitting final payments within Rs.2,00,000/- in respect of works and purchases to the Chief Accounts and Finance Officer.)
Pension – Sanctioning of cases relating to Pension, Provident Fund, Group Insurance Scheme (in case of Full Officer Class-III and Class-IV employees) and Accounts of Defined Contribution Pension (DSPS) (YenPS) Schemes Prepare and submit the cases to the Chief Accounts and Finance Officer after verifying them.
Collection- Control that all Zilla Parishad accounting responsibilities are done in time for annual accounting.
Budgeting – Zilla Parishad to assist the Chief Accounts and Finance Officer to prepare the budget for its own income and various schemes of the government.
Payments and Disbursements – Pre Audit – General Administration Department, Gram Panchayat, Animal Husbandry, Finance, Construction Department concerned.

Duties of the Post

Budget:
1. To prepare the budget of the Zilla Parishad own income and various schemes of the government and submit it to the seniors.
2. Inspection of budget of Panchayat Samiti and collection of cess budget of Panchayat Samiti and preparation and submission of consolidated financial resolution.
3. Program budget (all works)
4. Preparation and submission of payments of cash grants and subsidized grants.
5. To propose allocation of budget sanctioned provisions to Panchayat Committees.
6. To compile and submit information related to Central Finance Commission and Maharashtra State Finance Commission.
7. Keeping up to date all record books related to the budget and the above subject. Submission of periodical reports and all types of return transactions.
8. Reconciliation of withdrawn amounts with accounts of the Accountant General’s office and submission of reconciliation report.
Compilation:
1. To maintain accrual and expenditure accounts of all departmental heads of accounts.
2. Acceptance, verification and compilation of accounts of Panchayat Committees.
3. Preparation of monthly expenditure statement and submission on the prescribed date.
4. Preparation and presentation of annual accounts.
5. To prepare a statement of expenditure which is less or more than the budgetary provision and submit to the competent authority.
6. Grant Determination-Certifying the cost of sanctioned financial provision.
7. Utilization Certificate – To certify approved financial provision and expenditure.
8. To inform the Zilla Parishad of the amounts received from the Government and due to the Government.
9. Reconciliation of account head wise expenditure with panchayat samiti expenditure of account head every month.
10. To take necessary action for timely submission of monthly/quarterly and annual statements of expenditure to concerned controlling authorities of Govt.
General Provident Fund: To look after provident fund work of class-3 and class-4 employees of Zilla Parishads, to keep accounts, to submit approval and payment cases to the Deputy Chief Accounts and Finance Officer. Checking the payments of Deposit Linked Insurance Scheme and submitting to the Chief Accounts and Finance Officer.
Defined Contribution Pension Scheme- Maintenance of accounts of Defined Contribution Pension Scheme. Reconciliation of withdrawals and disbursements, issuing statements of accounts to employees.
Payments and Disbursements – Pre-audit – Pre-audit of Agriculture Department, Social Welfare (including Disability Welfare) Department of Women and Child Welfare (including Integrated Child Development) and Minor Irrigation Department and disbursements related to these departments and submit to the Chief Accounts and Finance Officer with feedback. To do and Rs. 2,00,000/- to submit payments/cases above to the Chief Accounts and Finance Officer.
Loans: Submitting cases for approval of interest and interest free loans, maintaining accounts, calculating interest and controlling collection.
Advances: To control the recovery of all types of advances given to HQ employees and departments and reconcile with departmental registers.
Deposit: Keeping accounts of all departmental deposits in the district fund, deposit refunds, liquidation of deposits, refunds of deposits to revenue accounts, advances and submission of its statements to the Deputy Chief Accounts and Finance Officer.
Cash Branch of Finance Department – General records maintained by Finance Department –
1. Transfer Plan
2. Action plan
3. Zilla Parishad own income
4. Rural Water Supply Maintenance and Repair Fund
5. Depreciation Fund
6. Small Savings Incentive Grant
7. Keeping up-to-date cash books of guaranteed employment etc., verifying the records of deposit and expenditure side and verifying the necessary records, doing bank reconciliation, submitting the records to the senior officers. Discrepancies in the reconciliation. Detect and remove if found.
Resolution of Accounts Objection – Report of Finance Department, To prepare the compliance of the concerned branch with the audit objection in the audit report of the Accountant General and the inspection report of the Commissioner.
To act as a coordinator regarding the plan, budget and problems etc. of the assigned department And giving information about this to Deputy Chief Accounts and Finance Officer and Chief Accounts and Finance Officer.
To carry out other tasks and orders assigned by the Chief Accounts and Finance Officer and Deputy Chief Accounts and Finance Officer.
Meeting and meeting attendance –
1. Attend all meetings of Finance Committee.
2. To submit the report of the meeting of the subject committee of the departments assigned in serial number 5 to the Chief Accounts and Finance Officer.

A total of 124 employees / officers category working at district and panchayat samiti level 3

A total of 124 posts of Class 3 have been sanctioned under Zilla Parishad Finance Department, out of which Assistant Accounts Officer, 26 posts, Junior Accounts Officer 19 posts, Senior Assistant Accounts 40 posts and Junior Assistant Accounts 39 posts are working at district and panchayat samiti level. The following functions are carried out through Finance Department Zilla Parishad Nagpur.

Establishment Branch – Through this branch, establishment related work is done by gazetted officers and employees of the accounting cadre in the Finance Department. Establishment and other functions of Accounts staff (eg appointments, promotions, transfers, seniority lists, retirements, confidential reports, point list inspection, leave approval, judicial and departmental inquiry cases) All examination related work of Accounts staff including retirement pay .Prepare and submit for approval the Medical Reimbursement Proposals of N.N.I., Group Insurance, Officers/Employees, Approval of additional charge cases, Hon. Proceedings regarding Commissioner’s inspection etc.

Cash Branch :- Through this branch to trace the sanctioned construction/plan/establishment related payments from various departments, prepare and distribute the cheques, keep the records of the amount received from the treasury and received elsewhere in the cash book and reconcile the entries in the cash book and bank pass book.

Internal Audit Branch :- Through this branch, the errors and irregularities found by inspecting the documents related to the financial affairs of the Zilla Parishad and Panchayat Samiti are brought to the notice of the superiors and guidance is given to ensure that such matters do not happen in the future. Apart from this, guiding the compliance of audit objections made by Local Fund Accounts, Panchayati Raj Committee Accountant General. Also to assist auditors during audit period.

Budget Branch:- Budget Reconciliation Branch prepares the basic budget and revised budget of the own funds of the Zilla Parishad and Panchayat Samiti as per the provisions of the Maharashtra Zilla Parishad and Panchayat Samiti Act 1961, Rule 137 and 138. The budget is scrutinized in the Finance Committee. Amended budget and original budget are approved by incorporating the amendments and suggestions suggested by the Zilla Parishad members. After the budget approval, the sanctioned funds are distributed to the concerned department.

Accounts collection branch:- The monthly accounts of the Zilla Parishad are prepared by collecting the accumulated expenditure accounts of all the Panchayat Samiti and headquarters in the district. The monthly accounts are placed before the Standing Committee for final approval after the approval of the Finance Committee every month. The annual accounts of the Zilla Parishad are prepared from the monthly accounts by the concerned department. After scrutinizing the said annual accounts in the finance committee meeting, before September, after the approval of the general meeting of the Zilla Parishad, the said accounts are published in the government gazette before 15 November.

Store Branch :- According to rule 202 of Maharashtra Zilla Parishad and Panchayat Samiti Accounts Code 1968, the inventory of Zilla Parishad can be kept at the place of Zilla Parishad and Panchayat Samiti. Stationery, forms and registers required by all the departments and Panchayat Samiti of the Zilla Parishad are procured and distributed through Bhandar Branch.

Retirement Pay Branch :- Retirement pay is sanctioned after scrutinizing the cases of Zilla Parishad employees who retire after attaining the age of 58 years in the case of Class 3 and 60 years in the case of Class 4, subject to the Maharashtra Civil Services (Retirement Pay) Rules, 1982. is done The vigilance of paying the pension every month to the said pensioners within the prescribed period is taken by the Finance Department.

Treasury Branch :- To submit the payments received from the department in relation to the amount to be withdrawn from the treasury in connection with various development schemes of the government, constructions, employee wages, pensions, etc.

Provident Fund Branch :- Provident fund accounts of class 3 and class 4 teachers and non-teaching staff of Zilla Parishad are maintained through the finance department using computerized system. Refund/forfeiture of provident fund as well as final payment of superannuation employees is done after receipt of check from treasury. Also benefit of deposit attachment scheme is paid to heirs of employees who died while in Zilla Parishad service. Also accounts of defined contributory pension scheme of Zilla Parishad class 3 and class 4 employees who joined service after 01.11.2005 are maintained. Tranfer2018 Finance Dept.

Charter of Citizens
Sr.No.	Position held	Services provided	Duration of Completion	Authority to whom complaint can be made if service is provided within prescribed time and not provided
1	Chief Accounts and Finance Officer, Zilla Parishad, Nagpur	Approving/recommending grants and payments received from the department	seven days	Chief Executive Officer, G.P. Nagpur
2	Deputy Chief Accounts and Finance Officer Class-1	Sanctioning of service pension cases Sanctioning of Non-Refunding Payments to B.S.Fund	1 month 15 days	Chief Accounts and Finance Officer, Zilla Parishad, Nagpur
3	Accounts Officer 1 Class -2	S.L.A. Payment cases related to Education Minor Irrigation, M.B.C., Animal Husbandry, Health, Agriculture Departments from	seven days	Chief Accounts and Finance Officer, Zilla Parishad, Nagpur
4	Accounts Officer 2 Class -2	S.L.A. Construction panchayat social welfare program, B.N.Funding, salary determination etc. Scheme related payments	seven days	Chief Accounts and Finance Officer, Zilla Parishad, Nagpur

List of employees who have been granted the benefit of time-barred promotion in the Accounts category cadre as per the Seniority List 2021.

Junior Accounts Officer
Junior Assistant (Accounts)
Senior Assistant (Accounts)
Assistant Accounts Officer